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This article is based on another fantastic Brian Tracy Podcast: "21 Great Ways To Double Your Productivity - Number 5." Whatever you are doing right now falls into one of four categories: 1. Urgent and Important Tasks These tasks demand your immediate attention. "Work on me now!" they seem to say. Tasks in this category are phone calls and meetings. If you put them off, you'll cause serious problems. If you're like a lot of people, you spend a lot of time working on these types of tasks. Some folks call this "putting out fires." 2. Important but NOT Urgent Tasks Brian Tracy says that if you want to create the longest-lasting impact on your life, then finish these types of task. The tasks in this category include personal renewal, physical fitness and exercise, updating your skills, and spending time with your family. You can put these tasks off until later; but don't! Brian Tracy indicates you can change your life dramatically by working on these tasks. And if you don't get these Important but not Urgent tasks done now, they'll eventually catch up to you as URGENT! These are things like term papers and reports for your boss. 3. Urgent BUT NOT Important Tasks Included in this group are phone calls, talking with coworkers, who drop by, about non-work related stuff. Brian Tracy says that these tasks will have negative effects on your success. Don't delude yourself into thinking this type of work is important work. In fact, these kinds of tasks are great time- and career-wasters. Stay away from tasks in this area. But the biggest time-wasters are those in group four: 4. Neither Urgent NOR Important Don't spend any time on these tasks. They'll produce no results for you. At work, don't read the newspaper, don't surf the internet, and don't call home to chit-chat. You'll be wasting your company's money and your time. To recap... Make sure that you're first working on the "Most Urgent and Important". Then move into the "Important but Not Urgent" Tasks. You increase your productivity by refusing to do things that are not important at all. You should always be asking yourself: What are the potential long-term potential consequences of doing this task? When you answer this question, you'll know what to work on.
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